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Question: This poll has long expired.  Thank you for your input.  The Asylum 2012 is now taking bookings.  (Voting closed: September 07, 2011, 07:01:40 pm)
Friday Night Soiree and Party - 32 (13.5%)
Friday Music Night (Punk & Rock) - 11 (4.6%)
Friday Night Gentle Music Night - 7 (3%)
Friday Night Late Comedy Night - 29 (12.2%)
Saturday Ball (with supper) - 40 (16.9%)
Saturday Late Ball + Headline Band - 7 (3%)
Saturday Night Music Night (Punk & Rock) - 8 (3.4%)
Saturday Night Music Night (Goth & Electro) - 3 (1.3%)
Dead Dog Sunday Night - 33 (13.9%)
Thursday Night Party with entertainment - 18 (7.6%)
COUNTER - ALL MUST TICK HERE - 49 (20.7%)
Total Voters: 50

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Author Topic: WEEKEND AT THE ASYLUM 2012  (Read 4563 times)
TimeTinker
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« on: August 24, 2011, 12:47:57 pm »

Hello folks.  You will not be surprised that we are planning for next year's Asylum festival.

We now have the full backing of local businesses and the town centre for the event and we have grown immensely since the first timid postings in 2009 about the UKs own steampunk festival.

We unfortunately have more people who want to attend than our venues can cope with in the evenings so we are looking at developing the "Fringe" flavour of the weekend thus creating more capacity.

This poll is to give us some clues as to what you want.  We need to do it now so we can use the "face to face" time at The Asylum to build the framework of the event.   Please complete the poll by Wednesday 7th September 2011 at the latest.

Please only complete the poll if you are serious about attending.  This is an event run not for profit for steampunks by steampunks.  Spoof voting actually damages our event. For the same reason it is vital that you read these instructions and vote accordingly.

You have a total of six votes.  One MUST go in option 11 since this is the counter of people voting.

You should vote for the other options which are your PREFERENCE.  Please do not try and click multiple events on the same night because you like them all - just click the one you are most likely to attend.  (Of course you are not committed to this feature but we need clear information.)

We are looking at running:
(Option 10) A  Thursday night advance guard event with entertainment priced at around £5.  If you don't tick this we will assume you are not intending to come on Thursday or would prefer a free social/pub night.

FRIDAY NIGHT:   Pick Just one from option 1 - 3 You may pick option 4 as well or on its own if you wish.
Option 1:  A Major's Soiree on the main stage in the main hall.  priced at around £10.  300 seats. bar and socialising too.  A longer version of this very popular variety show.
Option 2: A music night on Friday Night - Steampunk punk and rock bands (3) priced at around £10.  Upstairs in the Little Theatre. Approx 150 mainly standing.
Option 3: A music night in a quieter, more genteel venue (probably Charlotte House)  More classically inspired music. (2 acts)  priced around £8  Approx 70 Seated.
Option 4: Late night comedy (Trying to persuade Mr Andrew O'Neil to headline) Seated show from 10.15 - Midnight  Around £8  About 80 seats.

SATURDAY NIGHT Please pick just one option from this group.
Option 5: The Empire Ball with a buffet supper, led dancing etc.  At around 9.30 this would open up to more Asylum goers for our weekend Headline band and supports.  Priced c. £25  reduced capacity - c. 200 tickets.  All seater.
Option 6:  Access from 9.30 to the ball for our headliners.   c. 200 tickets. priced around £12
Option 7: A smaller music night. C.100-150 tickets. Mix of seats and standing.  Steampunk bands of a rockier flavour.
Option 8: A smaller music night as option 7 but focusing on more goth and electro music.

SUNDAY NIGHT  If you leave this iption out we will assume you want a free sunday night relaxed gathering or will be heading home.
Option 10:  A dead dog party with entertainment as this year.  Priced at around £5.

We have other ideas bubbling away.

Would people be interested in a late night burlesque night?  Probably Friday night.  All seater.  Priced around £15?  Please post on the thread.

Ideas are welcome but please remember we are juggling venues of fixed capacities and costs.  Features have to be viable financially.  

Thank you for your input.
« Last Edit: October 23, 2011, 02:40:52 pm by TimeTinker » Logged

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TimeTinker
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« Reply #1 on: August 24, 2011, 01:02:18 pm »

We have already gone wrong guys with just four voters we have five votes on Saturday night.

PLEASE PLEASE PLEASE PLEASE PLEASE  vote carefully and don't pick more than one option that would clash.

(If you voted by mistake you can change your votes.)

Thanks - your input is very much appreciated.
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Trinitytrashuk
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« Reply #2 on: August 24, 2011, 01:21:08 pm »

Read all information, clicked the boxes, went back and read the information, double checked I had it right and submitted... think I did it right, no, I know I did it right.

Hope it helps.

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Mimsy Beaucoup
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« Reply #3 on: August 24, 2011, 02:12:35 pm »

voted- I think I did it right!
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crookedfingers
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« Reply #4 on: August 24, 2011, 02:19:39 pm »

I'm a little torn between gentle music or comedy on friday night.  Huh
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Mimsy Beaucoup
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« Reply #5 on: August 24, 2011, 02:24:42 pm »

see, I wouldn't mind a little light music AFTER the Soiree, so I can chill and relax with friends Smiley
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Just call me Rob
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« Reply #6 on: August 24, 2011, 02:27:15 pm »

I'm a little torn between gentle music or comedy on friday night.  Huh

I think that on Friday nigh the Comedy (option 4) can be voted for in addition to any one of option 1-3.

I read the instructions.
*Smug*
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Lord Were Ironstone
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« Reply #7 on: August 24, 2011, 02:27:59 pm »

Done and double checked.  Smiley

I would like to attend a Punk/Rock night aswell although not voted! Not enough nights in a weekend!!

Would it be possible to add burlesque to the soiree or ball?

Is sunday 6 to 7 ish start viable for something or is this just overloading the already overworked organisers?

Also wondered if more events could be added with programming some for early starts and others for late starts making it possible to attend both, similar to the soiree this year.

Apologies if this is all a load of tosh, but I am rather excited for my first Asylum and feel fortunate to have some sort of input into next years.

Look Forward to seeing you all in a few weeks time.

TTFN

Lord Ironstone
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crookedfingers
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« Reply #8 on: August 24, 2011, 02:29:32 pm »


I think that on Friday nigh the Comedy (option 4) can be voted for in addition to any one of option 1-3.

I read the instructions.
*Smug*
 Wink Tongue

Bah! I shouldn't have skimmed over it. Smiley
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Just call me Rob
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« Reply #9 on: August 24, 2011, 02:39:49 pm »

Would people be interested in a late night burlesque night?  Probably Friday night.  All seater.  Priced around £15?  Please post on the thread.

If it came to a choice I'd much prefer a late night comedy over burlesque.
Although that said, if someone is going to take of their skirt I would prefer it to be a pretty girl rather than Mr Andrew O'Neil.

On the Friday night I like the idea of the Soiree on the main stage.
But (and I probably don't need to say this) lots of intervals please.
Chance to chat to friends without talking over the stage act, chance to get a drink or use the facilities without missing anything or disturbing others.

Not enough to interrupt the flow of the evening, but just enough so that I don't feel glued to my seat.
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TimeTinker
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« Reply #10 on: August 24, 2011, 02:42:27 pm »

Thanks for the input and I will explain the answers, not to be critical of the suggestions but so that people understand the constraints and demands we are trying to work with.  This is a very very very difficult balancing act and the bigger the event grows the more demanding it is.  However we do not ever want the asylum to be elitist and turn people away because they haven't been coming since the beginning

Done and double checked.  Smiley

I would like to attend a Punk/Rock night aswell although not voted! Not enough nights in a weekend!!

How do you think we feel trying to juggle the set up? Smiley

Quote
Would it be possible to add burlesque to the soiree or ball?
 
Costs make this difficult.  We could if we hiked the soiree and ball by £10 per ticket which we are loathe to do.

Quote
Is sunday 6 to 7 ish start viable for something or is this just overloading the already overworked organisers?
'Fraid not.  We work 17-18 hours per day over the event.  Our only break of the weekend is 6pm - 7.30 pm on Sunday and we do need a chance to grab some food, sh#t and shower.

Quote
Also wondered if more events could be added with programming some for early starts and others for late starts making it possible to attend both, similar to the soiree this year.
Nice idea but this works out rather unfair on people.  The reason we want to put on extra features is to allow more people to attend the weekend and have a great time.  If we stagger starts then you end up with individuals snaffling two slots and folks having nothing they can get tickets for.

Quote
Apologies if this is all a load of tosh, but I am rather excited for my first Asylum and feel fortunate to have some sort of input into next years.


Absolutely no need whatsoever to apologise and I hope you realise my answers are meant to be explanatory rather than critical.

Quote
Look Forward to seeing you all in a few weeks time.
I think rather a lot of us are looking forward to it. Shocked


Lord Ironstone
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Mimsy Beaucoup
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« Reply #11 on: August 24, 2011, 02:45:18 pm »

Regarding Burlesque- there is no reason an act couldn't be IN the soiree rather than seperate, if such an artist negotiated with Tink.

Obviously I voted for Soiree, can't think why!  :p
« Last Edit: August 24, 2011, 03:01:37 pm by Mimsy Beaucoup » Logged
Lord Were Ironstone
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« Reply #12 on: August 24, 2011, 02:53:42 pm »

Thanks Major

I think I was pretty much expecting all the answers you gave. Smiley Also realised your point regarding the early birds catching all the worms around staggered starts after I pressed post.

How you ladies and gents organise this is astounding.

Hats off to you all.

Many Thanks

Ironstone
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TimeTinker
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« Reply #13 on: August 24, 2011, 03:17:51 pm »

Thanks M'Lud

If we were simply in the game of making money (i.e. if we were ordinary promoters) then the staggered starts encouraging early birds would be the way forward.

Since we are actually trying to increase opportunity and accessibility then the concurrence of events actually works like a kind of rationing/fair distribution.

Although I have promoted and run events for years the Asylum is a totally different kettle of fish.  Done not for profit and a sellout means we don't have any slack at all.  (Do you know that if someone wants a free pass they are actually taking around 19p from everyone at the particular feature. Get a dozen blaggers and they have forced individual event goers to pay an extra couple of quid!)

Some performers get free passes as part of their fee. I am not sure they realise that this is basically an extra 45-50 quid per person they are being paid - at least that is what is coming out of the budget and the budgets have to be allocated across all the people attending.

This is the main problem with burlesques.  I have had them asking in the region of £150 to £300 for a three minute set plus a pass for them and their minder for the weekend.  That works out at around £80 to £130 per minute.  Great work if you can get it eh?

We can offer a late night burlesque as an additional option to late night comedy and not instead of.  The reason that the tickets are higher are because the dancers want a lot more per minute on stage (and many of them don't seem to understand that...)

Finally whilst I am having a winge I get lots and lots of applications from "street performers" wanting me to pay them to wander around the castle etc "entertaining our guests".   Well to be frank our guests have more than enough to do, often don't get to see everything they might want to and actually are often more colourful and visually interesting than most street performers.  I would be throwing money at it just for the sake of it and that money has to come from somewhere so that would mean higher "convention" elements of the ticket price.  I will consider apllications from street performers willing to busk only.  If they are any good they will make their money.
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Major Willoughby Chase
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« Reply #14 on: August 24, 2011, 03:18:23 pm »

Burlesque you say?  I should jolly well think so!
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Just call me Rob
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« Reply #15 on: August 24, 2011, 03:26:52 pm »


This is the main problem with burlesques.  I have had them asking in the region of £150 to £300 for a three minute set plus a pass for them and their minder for the weekend.  That works out at around £80 to £130 per minute.  Great work if you can get it eh?

I'll do a 3 minute set for half that if you like.  Grin
« Last Edit: August 24, 2011, 03:34:36 pm by Just call me Rob » Logged
Mimsy Beaucoup
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« Reply #16 on: August 24, 2011, 03:32:42 pm »

I have no idea why they charge so much...

All stage acts have costumes to buy, expenses to travel, time to rehearse etc... why do they need more for it...are a couple of bare breast really worth that? Oh no hang on, maybe no men should answer that one!

I say we take Rob up on that offer...LOL!
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TimeTinker
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« Reply #17 on: August 24, 2011, 03:34:04 pm »

I'll do a 3 minute set of half that if you like.  Grin

And there is twice as much of you to show off too...

Surely that measn you are only 25% of the cost.  
Sounds like a very sensible business suggestion.

People who would like to see Rob get his kit off (artistically) please let me know and send used fivers in an envelope to

"The Burlesque as you have never seen it show" (Not for minors)
 c/o The Asylum, Lincoln
Grin
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Capt. Dirigible
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« Reply #18 on: August 24, 2011, 03:52:00 pm »

Quote
are a couple of bare breast really worth that

But they're not bare breasts..that's just it! It's not like they are actual strippers..burlesque 'artists' don't get nekkid! It's all nipple pasties (as opposed to Cornish ones) and fan dances. Not that I am advocating we have actual strippers but I can understand why someone getting completely naked would want more than someone getting half naked but keeping their modesty intact with with strategically placed feathers.
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Mimsy Beaucoup
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« Reply #19 on: August 24, 2011, 04:11:21 pm »

I am well aware, as a fan (no pun intended) of burlesque and have *ahem* had a go myself! But there is art in every stage act and I don't see why they try to command so much money for such a short set.

Sorry, Tink, we are hijacking the thread a bit, wrist slapped!
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aligov
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« Reply #20 on: August 24, 2011, 04:17:03 pm »

Would there ever be any chance of an event that the under 16's could attend? I realise that ,quite rightly, some people really do like to enjoy themselves without the presence of the little people, (and their very sticky hands) and I have no problem with this, but it would be nice if there was a little something for them,if space/rooms/staff/public liability made it possible. If not then there is always a curry house to discover.
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TimeTinker
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« Reply #21 on: August 24, 2011, 04:25:15 pm »

They try to command the money because they think they can get away with it is I think the answer.  They also do not understand that free tickets to them are not actually free and work out the same as us giving them the cash.

Just do the sums guys:

1 hour long burlesque show.

This needs 12 acts plus a compere etc (who actually is on stage for 24 minutes)

£15 ticket and 100 people in the theatre = £1500

Deduct venue hire, infrastructure (lights and PA etc) staffing - door, sound etc, ticketing costs, insurances (you don't want to know what our insurance bill is...) etc

This leaves approximately £1000.  Spread across the talent on stage gives around £71 per dancer.  If they want an Asylum classic pass for themselves and their minder they should be paying £20 to perform!

Bottom line - I will be looking at dancers willing to appear who will do two sets each for £150 and not want Asylum passes.  This will make it all work financially. Alternatively they can have the passes and £60 towards their expenses and accomodation.  Even so this is only possible with such a high ticket price.

It is just one huge tightrope walking headache...

Mind you it is all worth it when we have a truly SPLENDID time!
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TimeTinker
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« Reply #22 on: August 24, 2011, 04:29:14 pm »

Would there ever be any chance of an event that the under 16's could attend? I realise that ,quite rightly, some people really do like to enjoy themselves without the presence of the little people, (and their very sticky hands) and I have no problem with this, but it would be nice if there was a little something for them,if space/rooms/staff/public liability made it possible. If not then there is always a curry house to discover.

Under 16s are welcome during the day and we have always said that some evening features may be open to under 16s who can behave maturely etc.  The problem is that as a sellout event they have to pay the same price as an adult since we have to forego an adult to let them in and we are on the fire certificates. (back to the sticky wicket of us being full and not for profit)

(Whilst I would love to have young Lily at the ball for example and since she wouldn't be eating much could probably get away without the caterers charging for her supper we would still be compelled to charge £15 for her being there since her presence means we cannot have a ticket holding adult there.  If she were allowed in for less the difference would have to be spread across the other tickets - admittedly only 5p per ticket but that is for just one child...10 children means a 50p hike on ball tickets!)

Special features for under 16s can be arranged for the evenings but there are cost implications which would have to be met.  We could do a teens juice bar/social for example.  We would have to gauge demand - see what entertainments they would like and look at costs.

We have looked at something for younger children (which basically is a childminding facility).  With licensing etc a requirement as well as the above factors this works out quite costly and we would have to pass these costs on to the parents since it is grossly unfair to ask the other event goers to subsidise it.

« Last Edit: August 24, 2011, 04:59:28 pm by TimeTinker » Logged
aligov
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« Reply #23 on: August 24, 2011, 04:35:32 pm »

Would there ever be any chance of an event that the under 16's could attend? I realise that ,quite rightly, some people really do like to enjoy themselves without the presence of the little people, (and their very sticky hands) and I have no problem with this, but it would be nice if there was a little something for them,if space/rooms/staff/public liability made it possible. If not then there is always a curry house to discover.

Under 16s are welcome during the day and we have always said that some evening features may be open to under 16s who can behave maturely etc.  The problem is that as a sellout event they have to pay the same price as an adult since we have to forego an adult to let them in and we are on the fire certificates. (back to the sticky wicket of us being full and not for profit)

Special features for under 16s can be arranged for the evenings but there are cost implications which would have to be met.  We could do a teens juice bar/social for example.  We would have to gauge demand - see what entertainments they would like and look at costs.



Thankyou.
While I think that my son is mature enough for some of the evening activities,like the music gigs, I do understand that there are some people who would enjoy a child free enviroment.
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TimeTinker
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« Reply #24 on: August 24, 2011, 04:41:07 pm »

Thankyou.
While I think that my son is mature enough for some of the evening activities,like the music gigs, I do understand that there are some people who would enjoy a child free enviroment.

I am not sure I have been clear on the reasoning - we do permit some older children to attend evening features.  We have advertised this fact and simply require advance permission before booking.  (Your son may well be mature enough and be welcome therefore.)

it is NOT about maintaining a child free environment since a well behaved, mature child is not causing a problem.  For evening events (uncatered) they MUST be over 14 however because of our bar and music licenses.

We do have to charge full adult price however.
« Last Edit: August 24, 2011, 05:00:18 pm by TimeTinker » Logged
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